Apply for a New BHS Passport

​Revised August 2019 

Please note: We now return all passports by recorded delivery (Signed For™), therefore please do not include payment for this service in your application.

Obtaining an Application Form

Please contact the Passport Office to request the number of application forms you require and provide your full name and address details on 02476 840574 or email passports@bhs.org.uk. Alternatively, the forms can be downloaded online from the Downloadable Forms section below.

Please note:

  • Application forms are posted second class delivery; please ensure you have received the application form(s) before booking an appointment with your vet.
  • The BHS cannot accept application forms from any other organisation and such paperwork will not be processed and will be returned to the sender.
  • It is an offence to apply for a new passport when one already exists for the horse.
  • If your horse’s application form is received outside of the statutory time limit, your passport MUST be produced as a REPLACEMENT and Section IX (or Section II for passports issued from 1st January 2016) Part II will be signed by a BHS representative to declare the horse is not intended for human consumption.
  • Before returning your application form ensure you have read our accompanying Instructions and Guidance.

Microchips

Since 1st July 2009 it is a legal requirement that horses are microchipped, regardless of their age, before a new passport can be issued.

The microchipping of horses is classified as an act of veterinary surgery; therefore, microchips must only be implanted by a veterinary surgeon. This differs from other species because horse microchips must be implanted into the nuchal ligament rather than simply under the skin. This is to ensure that the microchip does not move around the body and can be easily located for scanning purposes.

The vet must first check the horse for an existing microchip and any evidence that a microchip has been removed prior to the implantation. Further details are available from the RCVS.

Equine Register provides and manages the Central Equine Database and National ChipChecker for Defra. There are 81 UK Passport Issuing Organisations and Equine Register manages their data on the Central Equine Database, which houses over 1.2 Million equine records. To check a microchip or access the Central Equine Database, visit the Equine Register.  

Check Your Horse’s Name

When names have more than one word, for example ‘Leamington Flyer’, they will need to be checked on the Central Prefix Register. Owners have the ability to register their own unique prefix, which is often used when breeding horses. Before submitting the application form, please check the Central Prefix Register if your horse’s name has more than one word. If your horse’s name is already registered, then we won’t be able to use it. Any name that is regarded as being offensive will be rejected.

Key points to remember when completing the application

To help prevent any delays in your application being processed or an incorrect application being returned, please:

Downloadable Forms

  • Passport Form – only to be used for applications completed within 6 months of birth or by 30 November of the year of birth, whichever is later
  • Replacement Form – to be used for applications completed after the time limit for requesting a new form has passed
  • Instructions and Guidance – ensure you read before submitting an application form

Processing Time

Upon receipt of the application form, the BHS will issue your horse’s passport within 15 working days. Please be aware that incorrect or incomplete applications cannot be processed, which will lead to a delay.

Cost of Application

Passport applications cost £25.

For registered charities, passport applications cost £10.

Please note: We now return all passports by recorded delivery (Signed For™), therefore please do not include payment for this service in your application.

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