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Horse passports

Passports are a vital piece of documentation and while form-filling can be a bit onerous, it is really important to comply with all the guidelines.

  • Last reviewed: 14th July 2022
Passport Photo Passport Photo

Under current legislation, all horses must be microchipped and have a passport; this applies to foals within six months of birth or before 30 November of the year in which they were born, whichever date occurs later.  

Before applying for a passport, you should check on the Defra website which Passport Issuing Organisation (PIO) is the correct one for your horse. The BHS is one of 81 registered PIOs, and we have a dedicated Passport Office which has issued tens of thousands of equine passports to horses, ponies, donkeys and mules over the years. Please note that for the purpose of this section of the website, ‘horse’ refers throughout to horses, ponies, donkeys and mules!

Please remember the BHS Passport Office is here to help on 02476 840517 or on email at passports@bhs.org.uk.

Applying for a horse passport

To start the process, please contact the Passport Office to request the number of application forms you require, providing your full name and address details on 02476 8405717 or by email at passports@bhs.org.uk.  

Application forms are posted second class delivery or alternatively they can be downloaded below. 

Once you have received the form, you will need to book an appointment with your vet and before returning your completed application, please ensure you have read our accompanying instructions and guidance.

Downloadable forms
Cost of application
  • Passport applications cost £25.
  • For registered charities, passport applications cost £15
  • All passports are sent out by recorded delivery (Signed For™) at no additional cost.
Processing time

Upon receipt of the application form, the BHS will issue your horse’s passport within 15 working days.

Fast-track service

The BHS offers a fast-track service for all types of passport application/service. Fast-track applications will be processed within one working day of receipt at a cost of £25 per application, in addition to the cost of the application/service.

Microchips

It is a legal requirement that horses are microchipped and the number will be needed for a passport application. The microchipping of horses is classified as an act of veterinary surgery; therefore, microchips must only be implanted by a veterinary surgeon. This differs from other species because horse microchips must be implanted into the nuchal ligament rather than simply under the skin. This is to ensure that the microchip does not move around the body and can be easily located for scanning purposes. 

The vet must first check the horse for an existing microchip and any evidence that a microchip has been removed prior to the implantation. Further details are available from the RCVS

To check a microchip, visit the Equine Register.   

Checking your horse’s name

When names have more than one word, for example ‘Leamington Flyer’, they will need to be checked on the Central Prefix Register. Owners have the ability to register their own unique prefix, which is often used when breeding horses. If your horse’s name is already registered, then we won’t be able to use it - and any name that is regarded as being offensive will be rejected.

Terms and conditions
  • Please note that we can only process applications that are submitted with completed and correct paperwork.  
  • The BHS cannot accept application forms from any other organisation and such paperwork will not be processed and will be returned to the sender. 
  • It is an offence to apply for a new passport when one already exists for the horse.  
  • If your horse’s application form is received outside of the statutory time limit, your passport must be produced as a replacement and Section IX Part II (or Section II Part II for passports issued from 1 January 2016) will be signed by a BHS representative to declare the horse is not intended for human consumption. 
  • The BHS cannot be held responsible for any passports that are lost or damaged in the post. 
  • Please note if you send in an incomplete application or a passport without a covering note we will attempt to contact you to request the supporting documentation or payment up to a period of six months. If we have not received the additional paperwork/payment from you within that time we will destroy any documentation already received in order to comply with GDPR. 
  • The BHS is only able to make changes to passports that were originally issued by the British Horse Society.  
  • You do not have to be a member of the BHS to obtain a passport or to complete any updates on a BHS passport.

What does an equine passport look like?

The front cover of the BHS passport has been amended three times. All three versions remain valid.  

  • The most up-to-date version is the red covered passport, which is bound together using two rivets.  
  • All pages contained within the passport have ‘Equine passport’ written in the background diagonally across the pages. Any pages which do not carry this watermark were not issued by the BHS and suggest that the passport has been tampered with. This should be reported to Trading Standards. 
  • The first page features an embossed mark which is completed on the date that the passport was issued. If this mark is missing, it again suggests that the passport has been tampered with, and this should be reported to Trading Standards. 

Digital Stable

You can manage all your equine passports and information in one place, the Equine Register Digital Stable, where you can: 

  • Check your equine microchip details are correct on the Central Equine Database (CED) 
  • Check the data held about you and your equine on the CED is accurate 
  • Quickly report if your horse missing to the relevant authorities 
  • Set statuses and alerts on the National ChipChecker 

ScotEquine

ScotEquine is a free compliance checker service to ensure the correct data is held on the CED for equines in Scotland and essentially functions as a full census. It also offers traceability and helps disease control by providing real-time health alerts. 

A ScotEquine Smart ID card is issued for every connected equine. 

Exporting

The British Horse Society passports are ‘ID only’ so you will need to complete an Export Health Certificate (EHC) and some supporting documents to export or move a live animal from Great Britain to the EU or Northern Ireland. The EHC is an official document that confirms your export meets the health requirements of the destination country. Find out more here.