Revised September 2021
PLEASE NOTE THAT WE ARE UNABLE TO OFFER A FAST TRACK SERVICE UNTIL FURTHER NOTICE. THE STANDARD SERVICE IS TAKING UP TO 15 WORKING DAYS TO PROCESS. WE CAN ONLY PROCESS APPLICATIONS THAT ARE SUBMITTED WITH COMPLETE AND CORRECT PAPERWORK.
WE WILL KEEP THIS WEBSITE UPDATED WITH ANY FURTHER CHANGES.
The BHS has issued over 45,000 equine passports to horses, ponies, donkeys and mules of unknown breeding and those that are not eligible to be registered with a breed society.
Protect your horses with the Digital Stable
You can also update the following statuses in the Digital stable pending PIO approval by following this link
- Food Status: If your horse has been signed out of the food chain (no longer eligible to be sold for meat): The registered owner is required by law to update the PIO if the status has changed since the passport was issued. The PIO will require a a photo of the passport page, stamped by a vet. There is no additional cost for this service.
- Castration: If your horse has been castrated since the passport was issued. In addition this update will need to be confirmed by a vet and requires the passport to be sent to the PIO along with a completed passport update form. There is no additional cost for this service.
- Microchip: If your horse has been microchipped since the passport was issued. In addition this update will need to be confirmed by a vet and requires a completed passport update form to be sent to the PIO. There is no additional cost for this service.
- Death: In the event of the death of your horse, the passport must be returned to the PIO within 30 days. Please return this to our Passport Office with a covering letter detailing the date and cause of death. If you would like your horse’s passport to be returned, please enclose a cover letter stating that you wish to have it returned and a stamped address envelope with the correct postage stamps. There is no charge for this service.
Manage your Equine Passports and information in one place
- Check your equine microchip details are correct on the Central Equine Database (CED)
- Check the data held about you and your equine on the CED is accurate
- Quickly report your horse missing to national authorities
- Set statuses and alerts on the new National ChipChecker
- Free compliance checker service to ensure the correct data is held on CED for equines in Scotland
- Performs a full census of equines in Scotland
- Offers traceability and helps disease control by providing real-time health alerts
- ScotEquine Smart ID card for every connected equine
Please note: We now return all passports by recorded delivery (Signed For™), therefore please do not include payment for this service in your application.
For the purpose of the information contained on our website ‘horse’ refers throughout to horses, ponies, donkeys and mules.
The BHS are only able to make changes to passports that were originally issued by the British Horse Society. Please ensure you contact the correct Passport Issuing Organisation (PIO) as all non-BHS passports or application forms received will be immediately returned to the sender. Details of authorised PIOs are available from DEFRA.
You do not have to be a member of the BHS to obtain a passport or to complete any updates on a BHS passport.
Each specific service details the time that it will take for the BHS Passport Office to complete the process. Fast Track applications cost an additional £25 and will be processed within one working day and are only payable by card. Please be aware that incorrect paperwork can cause delays. The BHS cannot be held responsible for any passports that are lost or damaged in the post.
Please note if you send in an incomplete application or a passport without a covering note we will attempt to contact you to request the supporting documentation or payment up to a period of six months. If we have not received the additional paperwork/payment from you within that time we will destroy any documentation already received in order to comply with GDPR.
The front cover of the BHS passport has been amended three times. All three versions of the passports remain valid.
- The most up-to-date version is the red covered passport, which is bound together using two rivets.
- All pages contained within the passport have ‘Equine Passport’ written in the background diagonally across the pages. Any pages which do not carry this watermark were not issued by the BHS and suggest that the passport has been tampered with. This should be reported to Trading Standards.
- On the first page is an embossed mark which is completed on the date that the passport was issued. If this mark is missing it suggests that the passport has been tampered with. This should be reported to Trading Standards.
If you need any additional information, please contact the Passport Office on 02476 840574 or email email@example.com.
Applying for a new Horse Passport
Please contact the Passport Office to request the number of application forms you require and provide your full name and address details on 02476 840574 or email firstname.lastname@example.org. You can find more ways to apply and further information by visiting our passport application website
Passport Application Forms and Further Information
Further information about Horse Passports