BRC Official Stewards

Role of the Official Steward

A BRC Official Stewards (OS) must be present at every BRC Qualifier event. If there is no Official Steward Present, then the qualifier cannot go ahead. They must be present for the duration of the event. 

The Area Representative is normally the Official Steward, unless they are unable to attend the event. In these circumstances it is their responsibility to nominate a qualified replacement from the BRC Official Stewards List.

Before the event
Advise & support organiser / event secretary
Review event schedule
Advise on the specific competition rules
Carry out site inspection – advise on layout of the showground
Ensure flu vaccination procedures are in place and the rules are complied with
Walk XC course (should be more than one visit)
Ensure all health and safety rules are applied and that a H&S adviser is appointed for each event, who fully understands their duties prior to and during the event
Ensure the appropriate medical and veterinary provisions have been arranged
Ensure the appropriate judges and officials have been appointed
Review Risk Assessment & Serious Incident Plan 

At the event
Advise & support organiser / event secretary
Check site layout & courses incl. SJ , XC, emergency access routes
Brief all officials, ensuring they are all familiar with rules
Brief fence judges at XC events (this can be delegated to the Chief XC Steward)
Advise on application of rules and ensure event is run in accordance with rules
Check radio allocation, PA and Communications Plan, ensuring the appropriate officials are on the correct radio net, especially for XC events
Check all medical and veterinary support is in place before commencing the event
Resolve any problems appropriately e.g. Flu Vac issues, dangerous riding etc.
Investigate any objections lodged
Act as Disciplinary Steward when required
The OS will head up the Serious Incident Team, implementing the Serious Incident Plan when necessary
STOP event if medical cover is insufficient
Ensure that the welfare of the horse is paramount
The OS has the authority to stop a qualifier if necessary, for example if the medical cover is insufficient. Their decision is FINAL 
Monitor scoring, check & agree results
Announce results and make awards at prize giving
Thank the organisers

After the event
Write up results
Send results and declaration forms to BRC Office no more than three working days after the event
Forward any supplementary documents to BRC Office e.g. Fall forms, disciplinary reports
Review the event, making notes on lessons learnt and feed these back to the organiser

 In order to become a qualified BRC Steward, the following must be completed:

• Shadow a current Steward at a minimum of TWO Area Competitions. This Steward will be your mentor for that day, and may be a different Steward for each competition. Please note, as a qualified Seward you will only be able to Steward at phases which you have had ‘shadowing experience’. It is therefore beneficial to gain experience at a variety of different phases e.g dressage, SJ, XC
• Attend a BRC Officials’ Training Weekend. These are held annually and details can be obtained from the BRC office.

Please click here to see the Official Steward Training Procedure.



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