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Event Support Documents

COVID Guidance - resumption of activities.  Specific guidance can be found HERE.

BHS volunteer committees carry out hundreds of events for the BHS. This huge amount of work helps to deliver our charitable objectives and brings us closer to achieving our vision and mission

Free training for volunteers in how to run an event is available.  Please contact volunteer@bhs.org.uk to find out more.

 

Planning an Event

Guide to Running Events and Activities 

Event Planning Check List  

Example Event Budget 

BHS Booking form template 

 

Photographs

If you are going to take pictures at your event please share our Image Guidelines with your photographer.  As the BHS is active in Education, Welfare and so many other areas of the equestrian sector, people have a high expectation of us. The image guidelines help us ensure that all pictures we use in promotional materials or on social media have been checked, demonstrate the best of equestrian care and are compliant with GDPR. Any questions about these can be directed to your National/Regional Manager or the Communications department at Head Office.

Image Guidelines FNL

Consents/GDPR

 

Promoting an Event 

Poster Template - A3 size

Poster Template - A4 size

Poster Template - A5 size 

BHS Corporate Brand Guidelines

Health & Safety

The law around health and safety can be complex but must be complied with.   Any event run by (or in the name of) the BHS must be organised with the full knowledge of your committee/team and/or your National/Regional Manager.  In addition, all required health and safety documents should be sent to eventsafety@bhs.org.uk prior to the event.  Failure to comply with this will compromise the BHS insurance cover. 

Free training for volunteers in Event Health and Safety is run on a regular basis and we would urge all volunteers involved with organising events on behalf of the BHS to complete this training.

Health & Safety Checklist for Organisers

Event Safety Pack Template 

Health & Safety Policy Statement

Risk Assessment Template  Risk Assessment for an Equestrian Event  Risk Assessment for Simple Event 

Safeguarding Plan Template


More information can be found on the Health and Safety Executive website.

 

Accident Reporting

Any accidents that occur at an event should be recorded on an Accident Report form and notified to your National/Regional Manager. 

Find out more about reporting accidents

Accident Incident and Near Miss Form Complex

Accident Incident and Near Miss Form Simple  

 

Additional Information

Below are a selection of other documents that might be useful to ensure your event stays safe. Most of these are horse-related and will be most useful for pleasure rides or similar events. 

Highways Signage Guidance 

Advise for Construction of Rings 2015 

BHS Code of Practice for the Welfare of Horses and Ponies at Events 

Rider Weight Guidance and Calculation 2018

Hat Standards and Guidance

Body Protector standards and guidance

Judges and Officials for Equestrian Events 

 

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