The Constitution is the governing document for our Charity, the Terms of Reference are the governing documents for our Committees. They have been signed off by our Board of Trustees and define the key rules and structures for the creation and maintenance of a committee.
The BHS Constitution is the governing document of the Charity. It contains the charitable objectives which drive the activities our volunteers deliver. The Constitution can be found on our website on the right hand side of the 'Corporate Information' section.
Terms of Reference
The BHS has Terms of Reference for each kind of volunteer committee. They are the governing principles of these committees.
Terms of Reference for the BHS Scottish National Committee
Terms of Reference for the BHS Ireland Committee
Terms of Reference for the BHS Welsh Cymru National Committee
Terms of Reference for English Regional Committees
Terms of Reference for Local Committees
BHS Committee Meetings
Many of our volunteers attend committee meetings regularly. These should be chaired by a Chairman or Vice Chairman and conducted in a positive, efficient manner. They are a way for volunteers to connect and discuss what will be the focus of their activities in the coming months. The note below has been created after visiting over 50% of our committees and observing the best practices demonstrated there. They will help Chairmen and their committees make the most of their time together.
Committee Meetings Guidance Note
Every three years committees hold elections for their Chairman and Vice Chairman roles. However, as we all know each committee is different, as is each volunteer. This note provides some guidelines and support for how these elections could be carried out. Your National/Regional Manager will work with the committee to decide which is the correct kind of election for your team and help you carry that out.
Election Guidance Note
Unfortunately, occasionally things do go wrong. The processes below are what might be needed at these times. Should a volunteer decide that they do need to raise a formal complaint they should contact their Role Coordinator. The Volunteer Complaints Procedure explains the process they will take and what they can expect. Very rarely we receive a complaint from a member of the BHS or of the general public. On these occasions the General Public Complaints Procedure explains to the complainant the process of making a complaint, what to expect once a complaint has been made and how to appeal a resolution.
Volunteer Complaints Procedure
General Public Complaints Procedure
If an investigation is required relating to a complaint or difficult situation then the Volunteer Problem Solving Procedure will be used to navigate this investigation. It explains what volunteers under investigations can expect, what the outcomes might be and the support that would be available.
Volunteer Problem Solving Procedure
If your situation is not so serious and you would like to resolve the problem at a committee level then have a look at the Problems and Disputes Guidance Note below.
Problems and Disputes Guidance Note
Biosecurity for Welfare Advisers Policy
Our British Horse Society volunteers support the charity across a variety of objectives. The roles below describe the core elements of the activities each volunteer might do. Some of our roles focus on a particular part of our charitable work, such as Access, Welfare or Safety, others are more general, putting on events and providing educational opportunities for the local equestrian community to grow their skills and improve the lives of their horses.
As a volunteer it is important that you consider the time you have available. Volunteering should be an enjoyable part of your week and you shouldn't feel overwhelmed. You will see that some of our Role Descriptions are quite long. This is because our volunteers do quite a wide variety of tasks. You shouldn't feel like you need to do everything on a role description, rather choose the tasks that you will enjoy most or that will suit your skills and time available. Some of our volunteers share their role with another volunteer locally and they each focus on the part of the Role Description that suits them best.
Many of our volunteers work local to their home. They might focus on a very small area around their home, as some of our Access Officers do, or they might cover the whole County, as most members of the Committee do. Some volunteers, like our Welfare Advisers, occasionally travel further afield to help horses.
Below are all the local and county volunteer roles our volunteers currently do. If you are interested in changing roles please talk with your National/Regional Manager, Role Coordinator or the Volunteer Manager.
Chairman Vice Chairman
Communications and Marketing Officer
Education and Events Officer Friends at the End
Membership Secretary Committee Member
Local Safety Adviser County Safety Adviser
Access and Bridleways Officer
County Access and Bridleways Officer
Scottish Access Officer
Our Regional volunteers take on a higher level of responsibility than our local volunteers. They usually attend the Regional Meeting every three months, collect reports from the local and county volunteers in their remit and share these at this Regional Committee. The Regional Committee is an important element of the communication structure of our committees providing a go-between from our National meeting with Chairmen at HQ and our local committees.
Regional Chairman Regional Vice Chairman
Regional Secretary Regional Treasurer
Regional Communications Officer
Regional Events and Education Officer
Regional Welfare Adviser Regional Safety Adviser
Regional Access and Bridleways Officer
Regional BRC Representative
The BHS has National volunteers for Scotland, Wales, Northern Ireland and the Republic of Ireland. These volunteers meet three times a year for the National Committee meeting. Like the Regional Committee meeting this provides an opportunity for communication from HQ to the local committees and back again. The National Committees also meet to discuss issues that might be particularly relevant to them, or could be devolved due to changes in the law.
National Chairman National Vice Chairman
National Secretary National Treasurer
National Communications Officer National Events and Education Officer
National Welfare Adviser National Safety Adviser
National BRC Representative