If your horse’s passport has been lost, damaged or stolen, a duplicate passport can be issued. A duplicate passport should only be requested once every effort has been made to locate the original if it has been lost.
Procedure for Obtaining a Duplicate Passport
Passport Issuing Organisations (PIO) can only reissue passports that they have originally issued.
If you are not sure if the BHS is the original PIO please contact the Passport Office so that we can check our database and confirm whether we were the original issuers before you complete the paperwork. If the BHS did not issue the passport a full list of PIOs is available from Defra. Please note that as per the current regulations, if your horse is not already microchipped then your vet will need to implant a microchip before we are able to issue the duplicate passport.
• Lost or Stolen Passports
If the original passport was issued by the BHS a Duplicate Application Form will need to be completed which is available to download here or you can contact the Passport Office to request that a copy is sent in the post. Your vet will be required to complete the silhouette to confirm the identity of the horse.
• Damaged Passports
If the passport has been damaged please contact the Passport Office.
Duplicate passports cost £17 each.
For registered charities the cost is £10 per passport.
The cost involving a damaged passport will be dependent upon the circumstances.
There is the option to have your horse’s passport returned by second class recorded delivery (Signed For™) for an added £3. Please tick the relevant box on the application form if you would like to use this service.
Upon receipt of a duplicate application, the BHS will issue a duplicate passport within 10 working days. Please be aware that incorrect paperwork can cause delays.
The BHS now offer a fast-track service for all types of passport application/service. Fast-track applications will be processed within one working day of receipt at a cost of £25 per application, in addition to the cost of the application/service.
The duplicate passport will be stamped as a ‘duplicate’ and Section IX Part II II (or Section II for passports issued from 1st January 2016) will be signed by a BHS representative to declare that the horse is not intended for human consumption.
What happens if the original passport is found?
In the event that the original BHS passport is located, please return both the duplicate and original copies to the Passport Office with a covering letter (please also provide your contact details). The original passport will be up-dated accordingly and, if it wasn’t previously signed, Section IX (or Section II for passports issued from 1st January 2016) will be, to ensure that the horse is excluded from the human food chain. Any completed vaccination or veterinary pages will be transferred from the duplicate passport to the original as required. The updated original passport will then be returned.
Duplicate passports issued by other PIOs cannot be administered by the BHS and will be immediately returned to the sender.